Program Support Associate

  • St. Petersburg, FL, USA
  • Aug 31, 2017

Job Description

The Walton Family Foundation is seeking a highly-motivated, proactive and adaptable individual to join the foundation's K-12 Education team as a Program Support Associate (PSA). As a PSA, you will have the opportunity to support a talented and fast-paced team in the areas of operations and grants management. The position will be located in our Washington, DC office.

About the Walton Family Foundation

Sam and Helen Walton had an unshakable belief in the power of individuals to transform their lives. As Sam said, there is no limit to what individuals can accomplish if \"given the opportunity, the encouragement and the incentive to do their best.\" Today that \"no limits\" philosophy is carried forward by their descendants through the Walton Family Foundation.

Since 2000, the foundation's grant making has grown from $50 million to an anticipated more than $454 million in 2016. With grant making projected to exceed $2 billion over the next five years, the foundation continues to move forward with increasing intensity, focus and commitment to sustaining the Walton's timeless entrepreneurial values and their deep dedication to making life better for individuals and communities alike. By working with grantees and collaborating with other philanthropic organizations, the foundation is focused on making a positive difference in three primary program areas of collective interest to the Walton Family:

  • K-12 education
  • Freshwater and marine conservation
  • Quality of life initiatives in Arkansas and the Mississippi River Delta Region

In addition to these program areas, the foundation also supports grant making interests of individual and groups of Walton family members, as well as independent foundations created by family members. These individualized giving areas represent a high growth area of the foundation.

During 2017, the foundation plans to invest over $439 million in domestic and international projects that address significant social and environmental issues. The foundation continues to implement and expand grant making to fund a positive difference in many diverse communities - and in the lives of the people who call these communities their home.

Headquartered in Bentonville, Arkansas, with offices in Washington, D.C., Jersey City, New Jersey, and Denver, Colorado, a staff/consultant base of approximately 100 associates conducts the day-to-day operations.


The primary duty of the Program Support Associate will be to support smooth execution of the team's operations, budgeting, strategy, and grant making. Specific duties include:

Grants Management Support (70% of time)

  • Assist program officers in the grant making process which includes formatting and editing grant write-ups, tracking grant letters and payments, and coordinating with grantees around reporting;
  • Check in regularly with program officers and collaborate with the budget team to track grants that are in the pipeline, and follow up on payments and outstanding grantee reports;
  • Use the foundation's grant tracking database to analyze information on WFF historical giving and grant making;
  • Act as liaison between K-12 team and home office administration for information and updated processes.
  • Participate in internal team meetings and content specific working groups centered on the K-12 team's initiatives and strategies;

Operations (20% of time)

  • Perform operational, technical, and analytical tasks to inform decisions of K-12 program officers and senior leadership team
  • Prepare documents, take minutes, and compile follow-up notes for grant making strategy and board meetings
  • Provide operational feedback for improved team efficiency
  • Coordinate events/meetings and professional development opportunities for team members

Additional Duties (10% of time)

  • Act as representative of the foundation to grantees and external partners
  • Special projects as assigned

Qualifications and Experience

The position calls for an understanding of, or a willingness to learn about, the foundation's K-12 Education program. The role requires initiative and decisiveness combined with flexibility and a capacity to give and receive feedback graciously.

The Foundation seeks a strong individual with excellent interpersonal, technical, and communication skills. The successful candidate will be both a self-starter who knows how to take the initiative, and a collaborative colleague who can work effectively as part of a dynamic team.

Required key qualifications include:

  • Bachelor's degree required
  • Strong technical skills, including knowledge of Microsoft Word, Excel, Outlook, and SharePoint
  • Full-time work experience or significant internship experience, preferably in an office environment requiring ability to meet and hold others accountable to deadlines, understand and navigate complex processes and communicate effectively with both internal and external stakeholders

Preferred qualifications include:

  • Learning orientation, curiosity and intellectual agility with the ability to be proactive, analyze, think critically, and understand emerging issues that are directly relevant to programmatic funding areas
  • A passionate commitment to the goals of the Walton Family Foundation, and the ability/willingness to adapt as those goals evolve
    • Excellent organizational, detail-orientation, and project-management skills
    • Ability to build internal and external relationships and networks in order to achieve results
  • Excellent written and oral communication skills
  • Positive, collaborative approach to work
  • Unquestionable ethics and personal integrity
  • Demonstrated capacity to work well in a support role and as part of a team, as well as independently

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Walton Family Foundation