Operations Analyst

  • InternetJobs.com
  • Cambridge, MA, USA
  • Sep 04, 2017

Job Description

Job Title: Operations Analyst

Location: Cambridge, MA

Duration: 1 year

Job Description:

The Coordinator, Business Strategy and Operations is responsible for supporting operational activities within the Global Biometrics organization related to basic vendor management and oversight, basic contract negotiation and implementation, management of document repositories, compliance to standard processes and practices, and general administrative services.

Work Responsibility:

1. Assist to implement and monitor vendor oversight plans for Global Biometrics

2. Provide general project management support in cross-functional activities within Global Biometrics.

3. Manage collaboration and team web sites (eg, SharePoint).

4. Assist with rudimentary contract review, negotiation and document archiving

1. General Administration/Contracts Facilitation and Execution:

Process and track purchase order requisitions/purchase orders

Review invoices, CDAs, and vendor contracts (as needed/applicable)

Implement and monitor vendor oversight plans (as applicable)

Assist with tracking and maintenance of annual contract(s), and recommend change when appropriate

Assist with financial management/tracking of key contracts within Biometrics

Manage calendars and schedule meetings

Facilitate legal review of contracts where appropriate/applicable

Facilitate contract execution

Submit finalized contracts and legal review forms to contract management system for archiving

Other administrative tasks as necessary (ie, prepare meeting minutes, PowerPoint slides, org charts)

2. Vendor Management and Oversight:

Provide general vendor management support in cross-functional activities within Global Biometrics

Assist with the tracking of vendor performance (metrics, timelines, budgets, resources, and deliverables)

Create project reports, dashboards and communications, as necessary

3. Administration of document repositories:

Manage collaboration and team web sites (eg, SharePoint)

Curate documents and other materials into a user-friendly repository

Assist with messaging appropriate document archiving locations to broader Biometrics team

Collaborate with users to establish processes and guidelines around documentation filing

Manage user permissions (internal and external as applicable)

Regularly review, clean-up and manage appropriate Global Biometrics repositories

4. Ensure compliance to standard processes and practices:

Assist with inspection readiness activities, as necessary

Propose and implement changes to best business practices within Global Biometrics to improve performance and increase efficiency


Bachelor s degree required

5+ years relevant work experience in pharmaceuticals, biotech, CRO or related field

Basic knowledge of clinical vendor contracting and financial processes, DM/Statistics/Statistical Programming contracting experience a plus but not required

Strong organizational and project management skills

Ability to work independently

Ability to multitask in a fast-paced environment

Strong interpersonal, communication, diplomacy, negotiation, and presentation skills

Proficient in Microsoft Office suite of applications

Demonstrated attention to detail and sense of urgency

Knowledge of pharmaceutical regulations and requirements (i.e, cGCP)

Basic understanding of the Oracle system and SharePoint (helpful)

Associated topics: chief program officer, cpo, manage, manager, management, monitor, product manager, project manager, relationship manager, task


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